Greenwich Local Labour and Business

What we do

Greenwich Local Labour and Business (GLLaB) are delivering an EU Asylum, migration and integration programme called “Jobs and Skills Project” This privacy notice relates to that project.

Greenwich Local Labour and Business (GLLaB) can help you improve your skills, gain access to training, employment and apprenticeship opportunities. We provide free careers information, advice and guidance, employment support and a job matching service.

Why we need your information and how we use it

We need your personal data in order to provide you with access to the integration, employment and skills support services that you sign up to. We will use your personal data to confirm eligibility for the AMIF employment support programme.

We will only collect personal data that is absolutely necessary and any information we collect about you will be strictly in accordance with the Data Protection legislation and other statutory obligations which we are bound by.

The Legal Basis for using your information

New data protection legislation came into force in the UK on 25 May 2018. The new laws update current data protection legislation including the Data Protection Act 1998, increase the privacy protection of all UK and EU citizens, and reduce the risk of data breaches. It applies to all public and private organisations processing personal data.

Article 56 of the asylum, migration and integration fund (AMIF) regulations require projects to monitor and evaluate AMIF-funded activities. In order to conduct monitoring and evaluation (including the summative assessment) and to ensure compliance, the collection of personal data is required.

The law means that you have to give us the information we have asked for on this form. If you don’t give us this information then we will be unable to provide you with the support offered as part of this project.

What is our power to obtain and use personal data?

The lawful basis for collecting and using your personal information will depend on the service and will normally be:

  • where we need to for the purposes of statutory Department for Education functions
  • where we have your consent to do so
  • where we have a legal obligation
  • where we need to for the purposes of our legal obligations with our external funding organisations

If we are processing your personal information using your consent, you can withdraw your consent at any time.

What type of information we collect

For the processing to which this notice relates to be carried out we collect the following information:

  • personal information – such as your name, address, date of birth, telephone number
  • special category personal information data - Biometric residency permit number, Home Office documents
  • type of activities engaged in (e.g. employment and training)
  • duration and intensity of support
  • details of any payments/monies received
  • employment status
  • benefit claimant status, length of unemployment
  • level of computer literacy and basic skills
  • English speakers of other languages (ESOL) needs
  • job goals - salary expectation, desired working pattern
  • work history
  • qualifications / training

How do we collect information about you?
We collect your information from you directly (e.g. by asking you for the information).

Who we may share your information with

We sometimes need to share your information within the council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For funding matters we need to share your information with:

  • Asylum Migration Integration Fund (AMIF) UK Responsible Authority (UKRA)

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue or help prevent a crime. Sometimes, we might share your information without your knowledge.

  • Internal council departments
  • employers
  • training and education providers
  • programme delivery partners such as the Department for Work and Pensions (DWP) and funders
  • other partner agencies that provide services on our behalf
  • agencies with whom we have a duty to co-operate such as the Police. The Council will never sell your information to anyone else.
How long we keep your information

Personal data will not be retained for longer than necessary in relation to the purposes for which they were collected.

  • We will keep your information for the duration of the project, which is until 31 March 2022 and then the information will be held by for a further eight years for audit purposes. We only keep your information for as long as we need to, after which we will securely delete the information.
Your rights

You have a number of rights regarding the personal information we hold on you.

Find out more about how to make data protection request

If you have a concern about how we handle your personal information, please contact our data protection officer.

Contact Data Protection

Corporate Data Guardian Corporate Services 3rd Floor

The Woolwich Centre

35 Wellington Street

London SE18 6HQ

Telephone: 020 8921 2383


Useful links: Data protection

Version date
June 2020