Hold an event in Royal Greenwich

All events must have an EMP document. This planning document must cover every aspect of your event with full details of how you will deliver a safe and secure event.

For small or community events of under 500 in attendance, we will need to receive it a minimum of 2 weeks before the date of your event. 

For larger or commercial events, we will need your completed EMP a minimum of 5 weeks before the date of your event.

What your EMP must include 

Your EMP must include the following documents and details for your application to be approved. 

1. Risk assessments and method statements.  Explain how the event is being carried out, what the risks are, and what steps you will be taking to mitigate these risks
2. A detailed site map of the event location. The map should show where people will come in and out, how emergency vehicles will get in and out, and where all structures, activities, traders and welfare elements will be situated
3. A copy of your public liability insurance. There should be a minimum cover of £5 million for small/community events and £10 million for large/commercial events.
4. How you intend to keep people safe, including what stewarding/security provision you will have in place and what ratio you intend to use.
5. The infrastructure you will be using, like gazebos, marquees, and stages, and how you will keep them safe for the duration of your event.
6. Documentation of reliable and reputable fuel contractors you are using. Diesel generators are permitted, but petrol generators are not allowed on any event sites. The use of LPG is permitted, although plans for its safe storage of it must be in place.
7. A waste plan. Demonstrate how you plan to dispose of rubbish made from your event. You must ensure all waste is taken away from the event, ideally via the Royal Borough of Greenwich waste services or a private waste company. You cannot use existing litter bins without prior agreement.
8. Consideration of the impact your event will have on the event space.
9. Traffic and parking plans. Please note that we do not permit visitor parking on any event site or green space. Vehicles may come on for setting up and packing down, but you must have a plan for event vehicle parking and all vehicle movement. You must advise all visitors to attend the event via public transport and remind them that event parking is not provided.
10. Details of any stallholders or traders you will be having at your event. Please note that all food traders must hold a minimum of 4 hygiene certificates. Please refer to environmental health and trading standards.