We have produced an allotment protocol that guides the allocation of allotment plots and lists conditions under which a tenant may be given notice to quit. Here is a summary of the allotment protocol, which came into effect in July 2011.
- Plots are offered to the person at the top of the waiting list as they become available.
- Allotment applicants can only add their details to one of the available waiting lists.
- Waiting lists will close when they reach the same capacity as number of plots on the site.
- Tenants who already have a plot on one site cannot apply for another on the same site or another site.
- Allotment waiting lists are closed to non-residents of the borough. Such applicants will be encouraged to apply to their own or neighbouring boroughs.
- Tenants cannot wait for specific plot numbers on a chosen site.
- Royal Borough will issue five-rod plots as standard. Ten-rod plots will be halved into two five-rod plots should they become available.
- Allotment tenancies terminate automatically on the death of the tenant.
- To be eligible for a concession on allotment rent, proof of entitlement must be received no later than 1 March to receive a discount for the coming year commencing 1 April.
- Tenants who do not cultivate their plots will be sent one warning, allowing them 14 days to show noticeable signs of improvement.
- If there has been no improvement to cultivation after 14 days, tenants will be issued with a final notice to quit. Any representations against the non-cultivation warning must be made during the 14-day warning period.