How we and our partners use pupils' data

Information that the Royal Borough of Greenwich and our partners collect about a child may be used to carry out specific functions related to a service that we provide for the child, as well as for statistical and research purposes.

The information may be used by:

  • The local authority, the Royal Borough of Greenwich
  • NHS Greenwich
  • Youth support services

Use by the Royal Borough of Greenwich

The local authority (the Royal Borough of Greenwich) uses information about children for whom it provides services to. This enables it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have.

It also uses the information to derive statistics to inform decisions on, for example, the funding of schools, and to assess the performance of schools. The statistics are used in such a way that individual children cannot be identified from them.

The local authority will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The local authority may also use it to support and monitor schools regarding sickness and recruitment of staff.

Use by NHS Greenwich

NHS Greenwich uses information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. The statistics are used in such a way that individual pupils cannot be identified from them.

Information on the height and weight of individual pupils may be provided to the child and its parents. This requires NHS Greenwich to maintain details of pupils' names for this purpose for a period designated by the Department of Health following the weighing and measuring process. NHS Greenwich may also provide individual schools and local authorities with aggregate information on pupils' height and weight.

Use by youth support services

For pupils aged 13 years and over, the school is legally required to pass on certain information to the provider of youth support services in their area. This is the local authority support service for young people aged 13 to 19 in England. The school must provide the name and address of the pupil and their parents and any further information relevant to the support service's role. In addition, the date of birth of the pupil is supplied.

Youth support services pass on some of the information they collect to the Department for Education to enable them to assess the local authority's performance and determine the destinations of young people after they have left compulsory education.

If you need more information about how the Department for Education store and use your information then please go to the Gov.UK website. Data may also be shared with post-16 providers to secure appropriate support on entry to post-16 provision.

Until pupils are aged 16 or older, their parent(s) can ask that no information beyond their children's name, address and date of birth (and their own name and address) be passed to the youth support services provider. This right transfers to the pupil on their 16th birthday. Pupils and/or parents will need to inform the school if this is what they want.

Further information

Local authorities agree to the sharing of personal data on their residents with the educational establishments they attend within the sub-region to aid their planning and improve their services, if suitable consent from the young person exists. The minimum necessary information will be shared, in line with principle three of the Data Protection Act 1998.